Set Up VDR Online to Prevent Data Leaks
There are many advantages to using a VDR that is set up online, but one of the most important is that it assists in prevent sensitive information leaks. VDRs provide users with easy access to relevant digital assets without the need to use complicated email protocols, download applications or plug-ins, regardless of their device’s platform.
A VDR is therefore the best solution for M&A due diligence, and managing sensitive data on a daily basis. However, before businesses begin to utilize a VDR in their operations, they must make sure that it is configured correctly. This involves creating a user database, checking security protocols and establishing file naming conventions to help index files efficiently. For instance, it is important to separate different projects into distinct folders and include pertinent dates in the file naming convention (e.g. Contract_With_VDR_Provider_10-08-2021).
The most effective VDRs offer a variety options that help businesses meet due diligence requirements such as the ability to grant granular access rights and track the activities of users. These features can help businesses prevent data leaks and ensure the compliance of regulations, yet allowing them to share files with third parties. Furthermore, the best VDRs include built-in Excel and document viewers, which allow users to view files without leaving the computer, while maintaining a clean file structure. They should also support multiple operating systems, browsers and other software to ensure the greatest accessibility. It is recommended that companies choose VDRs which provide a free trial and provide excellent customer service.