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It is true that planning and preparation are the key ingredients for successful meetings. The more time you devote in ensuring that your event is well-organized, the more effective it will be.

There are certain steps everyone should follow to prepare for the meeting, regardless of whether it is brainstorming or a review of an ongoing project. This article will provide you with some easy tips to ensure that you are attending a meeting that is productive and efficient.

Start by identifying the purpose of the meeting. Select the topics that should be discussed, and then assign time slots for each. This will ensure that you stay on the right the right track and avoid tangents which could derail the conversation. It will also help you determine the length of your meeting.

Then, gather any material that you plan to share during the meeting. These could include presentation slides, reports or any other documents which will contribute to the discussion. Make sure that they are easily accessible to participants — by either adding them to the meeting invite or putting them on your internal communication channel.

Examine the attendees list and determine if each person participates in the discussion. If not, remove anyone with duplicate knowledge or power to make decisions. Consider assigning an individual directly responsible for each action item.