Preparing For Your Board Meeting
Preparing for your board’s meeting is a critical task that can seem daunting especially if you’re new to the board or have no experience in board meetings. But, preparing for your meeting can ensure a successful meeting with important insights and advice from accomplished leaders and strategic advice. The first step is to make sure that the board members are all aware of the agenda and have read the relevant materials.
The next step is to establish the purpose of your meeting which will aid in shaping the board’s discussions and decision-making. Reviewing the minutes of your last meeting will help you see where improvements were made and what should be discussed.
Finally, be deliberate when selecting your meeting’s agenda items. Placing the most important topics prior to the other topics allows your board to move efficiently through the meeting and avoid getting bogged down in less important issues. Furthermore, ensure that each agenda item is clearly defined as a chance to inform or seek information and not just to decide.
Be sure to make sure to distribute your agenda far enough in advance to allow everyone ample time to read and review it. This is particularly crucial for in-person or virtual meetings that require quorum participation. Additionally, be sure to check in with the members of the executive team who are accountable for submitting reports, and make sure they have the appropriate documents.
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