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A document management strategy that is organized is the most effective way of maximizing your business and increasing your organization’s competitiveness. It’s not as easy as simply pressing a button and enticing everyone to accept the change. It’s important to help every team understand how organizing your document-driven processes can increase the efficiency and productivity of your team.

An EDMS can eliminate the need for physical files to be saved and managed, as well as returned. This allows your team to reclaim storage space and other resources that could be used elsewhere. It also reduces www.dataroomdvd.com/consulting-data-room-consulting-data-management the chance of lost files or lost paper files.

Many EDMS platforms also are platform agnostic, allowing teams to work from desktops and mobile devices without compromising the integrity of data, document control, or content access. They also offer real-time monitoring capabilities that are easy to comprehend and allow you to view how your document-driven processes are performing at a 10,000-foot scale.

A EDMS will also automatically keep copies of each iteration an document throughout its life cycle. This is essential for legal compliance policies and document retention. It also allows the imposing of legal holds on specific files, which will stop them from being modified or deleted until the hold is lifted. This is a major advantage over the DIY approach to managing documents that many organizations use with file-sharing software like Google Drive or Box. These apps are quickly inadequate for a growing business that requires robust control of its files and indexing capabilities.